Pretty simple, but i just want to go over the basic steps to the compliance, one more time. Section 508 is only a process to help ensure that all of the information we provide, in an online forum, is accessible to as many people as possible. This setting could interfere with a screen readers ability to read the document, because screen readers must be able to copy or extract the document s text to convert it to speech. Phantompdf can also assist authors in generating 508compliant documents by allowing them to insert tags to determine reading order, set alternative text, check documents for 508 compatibility, and.
Plus, i can add tags when creating the pdf using acrobat 9 pro. We will cover the following items in this document. Acrobats security settings can be set to protect document content while not interfering with a screen readers ability to convert the onscreen text to speech or braille. How to create accessible portable document format pdf documents that conform to the revised 508 standards. Another option would be to replicate your content in html. How to make a pdf fillable 508 compliant form from a word. Creating a web page html is one way to make your document accessible. Refer to the following resources for assistance in creating 508 compliant documentation. How to create 508 compliant adobe pdf documents dau. You can specify the documents structural hierarchy and content order in the indesign document, which preserves that structure should you need to later modify the document and export a new pdf.
To compare the two products, check out this matrix. An organizational chart must have a text only version. Please view these video tutorials on creating 508compliant documents. At a high level, the process of creating accessible pdfs consists of a few basic stages. I need to create a 508compliant pdf file from a visio 2003 document. Apr 05, 20 a has a visual check been performed on the document to ensure that no hidden data from word or other applications used to create the original document is present in the pdf file. May 26, 2017 any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. Has a separate accessible version of the document been provided when there is no. B is the document file name concise, generally limited to 2030 characters, and make the content of the file clear in the context in which it is presented. Many times coworkers, colleagues, partners, stakeholders, and people just like that. School websites are our business, so we have a vested interest in helping you comply. This video will guide you in creating an accessible word file which will save you time, money and. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets.
Making pdf documents accessible and section 508 compliant. Open the tags tree and compare the tag structure with ver 1. It is also used to freeze or lock content that should remain intact or in context with other information. By using the builtin features within microsoft office, to include powerpoint, you can avoid many of the most common mistakes related to accessibility. In word, i can use specific settings when i format the document.
Easy instructions how to make your word 2016 files ready for section 508compliant pdf output. Export as pdf with settings optimized for accessibility. Please view these video tutorials on creating 508 compliant documents. It is just as easy to build a 508 compliant document as it is to create a non compliant one. Add information on how to order the document on dvd or cd.
This section provides references and guidance toward accomplishing that goal. If content will be available as html, it is not required that the accompanying pdf file be 508 accessible. Creating a 508compliant visio file solutions experts. We recently released an ebook about all things pdf, and our pdf expert with over 20 years experience with adobe systems helped us answer many questions. The current method for making them compliant is to put them in a word document as a jpg and then exporting as a pdf. To be in compliance with section 508 of the rehabilitation act, electronic documents must pass all of the applicable requirements on this list. Pdfs require 508 remediation as they are not accessible by screen readers.
As needed, add fillable form fields and descriptions, and set the tab order. Indesign accessibility guidelines for pdf publication. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Workflow for generating an accessible pdf document from indesign cs6. Consider accessibility before you convert a document to pdf. It is just as easy to build a 508 compliant document as it is to create a noncompliant one.
A document author can specify that no part of an accessible pdf is to be copied, printed, extracted, commented on, or edited. Converting to pdf if you have adobe acrobat professional convert documents to pdf by using the acrobat addin on your toolbar preferred method or by. Tags alternative text color contrast screen flicker. Ill detail the steps involved in preparing these documents to be 508 compliant and accessible, and ill show how to convert it into a pdf document that is suitable to be shared with others or posted to a website. If there is no other way to make the content accessible, a separate accessible version of the document must be provided example. Test and debug a pdf for 508 compliance acrobat pro test and debug a pdf for 508 compliance acrobat pro dc to determine which version you have, find the program under the start menu of your computer or rightclick on the desktop icon and choose properties. Section 508 compliance the software is compliant with section 508 of the federal workforce rehabilitation act requiring access for the disabled. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508compliant pdf. The use of portable document formats pdfs is popular for sharing information.
Ver 2 exported pdf interactive for tagged pdf whose tags were adjusted in the pdf for better compliance. The revised 508 standards include not just it tools and systems, but electronic content such as documents, web pages, presentations, social media content, blogs, and certain emails. What is the standard for handling footnotes when tagging a. Creating accessible pdf documents with adobe indesign cs6. Html is also more searchengine friendly than a pdf, and there is no need to make the user download a document to read it. Make sure you follow the guidance of the australian government for nonhtml content which states sometimes it may not be appropriate to publish in html, for example some types of specialist reports.
If you do divide a document, then create a title page for each section or add this information as a footerheader, in the pdf document. Creating a 508compliant visio file solutions experts exchange. The following checklist is from the united states department of health and human services hhs. Making pdfs accessible section 508 compliant beacon blog. To give you an idea of what it takes to be compliant, here are the checklist questions for the va. Conformance to requirements for softwareauthoring tools requirement in the revised 508 standards. Is there any trick to creating an ada compliant form that can be flattened but still retain the ada parameters.
Create accessible digital products federal agencies are responsible for ensuring their information and services are accessible to persons with disabilities. Making documents accessible disability support resources. Pdf file 508 checklist national institutes of health. However, for our web sites the maps have to be 508 compliant. Authoring and evaluation features that make it easier to create accessible documents. The document file name must not contain spaces or special characters. In this post i will focus on 508 compliance for word documents, just one piece of ict. When you use the indesign pdf export options print or interactive, the tagging, organizing, and bookmarking established in the layout become the tagging structure, order, and navigation scheme of the resulting pdf document. We now have a section 508 compliant document ready to go. Is all of the text easy to read in comparison to the background of the document i. The checklists are the official hhs accessibility checklists. Dec 11, 2017 how to make an interactive form in microsoft word 2016 word 2016 tutorial 4952 duration. Pdf compliance checklist section 508 compliant document. How to create 508 compliant microsoft powerpoint presentations.
A separate textonly version has been provided when there is no other way to make the content accessible. And such its the public that can benefit from this type of accessibility. I would like to post a trail map to a public web site for the public to down load into phones and gps units. For a video to be accessible to a viewer, the person watching it must be able to understand what is happening in both the visual and audio portions of the video. The checklist below, a series of tables, is based on the content of the pdf. Georeferenced and 508 compliant pdf maps geonet, the esri. You can perform the majority of the work necessary to properly structure and prepare a document for.
In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Is the color contrast ratio between foreground text and background color at least 4. In this document, we will demonstrate how to make a pdf section 508 compliant. If the print book includes a cdrom, this content is not included within the ebook version. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508 compliant pdf. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant. The make accessible action walks you through the steps required to make a pdf. Georeferenced and 508 compliant pdf maps geonet, the.
When i access the document it comes up in adobe pro 9 which is the version of pdf i have installed. Put up an html page that contains the title, executive summary post the document to an ftp site. However, where pdf is the most appropriate format, you must make sure the pdf document is properly tagged and compliant with wcag 2. Select one of the form tools, and then rightclick windows or ctrlclick mac os the form field. Make sure that were starting off on the right foot. Creating accessible, section 508 compliant pdfs with adobe. Mar 22, 2019 if you create an ada compliant pdf template with form fields and then print to pdf to finalize and flatten the document, all the ada complaint tags and features are lost. I am responsible for making documents 508 compliant before being posted to the internet. The following checklist is from the department of health and human services website.
Oct 10, 2017 easy instructions how to make your word 2016 files ready for section 508 compliant pdf output. How to make your word 2016 files ready for section 508. Cms section 508 quick reference guide ms excel 2010. I need to create a 508 compliant pdf file from a visio 2003 document. Jul 07, 2017 georeferenced and 508 compliant pdf maps. If you have the information on your pdf on your live site as well, then you can still meet compliance standards. The resources in this section were developed by the accessible electronic documents community of practice aed cop. Plus, i can add tags when creating the pdf using acrobat 9. Oct 18, 2017 we now have a section 508 compliant document ready to go. Grand valleys content management system cms has builtin features that make a websites content screenreader friendly. These checklists will help you ensure compliance with the guidelines. Ver 1 exported pdf interactive for tagged pdf exported from the indd layout. How to make an interactive form in microsoft word 2016 word 2016 tutorial 4952 duration. Commonlook pdf faq pdf accessibility and compliance.
How to make your powerpoint 2010 presentations 508compliant. Foxit software releases connectedpdf for the enterprise. If no is the answer to any item, then the document is not 508 compliant. A pdf created by scanning a paper document in tiff or another image format is not 508compliant.
Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. For example, you could put disclaimer text at the bottom on your landing page, and also include it as a pdf. If the current document isnt prepopulated select it, and then select microsoft word. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. How to make pdf section 508 compliant agile web development. Has a separate accessible version of the document been provided when there is no other way to make the content accessible. If you create an ada compliant pdf template with form fields and then print to pdf to finalize and flatten the document, all the ada complaint tags and features are lost. Enter a description of the form field in the tooltip field. How to make pdfs 508 compliant a portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Tips and resources to make documents, presentations and.
63 171 522 651 1364 68 1361 153 1020 720 456 1368 1429 1011 976 93 236 530 51 720 149 358 614 707 1345 1159 1374 875 1348 1256 939 1591 674 116 852 1351 1003 664 1300 32 40